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Direct Recruiter - Recruitment Outsourcing

Job Title: Team Admin Assistant

Job Type: Temporary 12 months

Location: Glasgow (3 days hybrid after training)

Pay Rate: £14.35 per hour plus holiday pay




Keywords: collaborative, supportive, inclusive, flexible working opportunities, training opportunities, dependable, enthusiastic, interpersonal skills



A leading global financial services organisation is seeking a Team Administrative Assistant to join their thriving Glasgow office. This is an exceptional opportunity for you to become part of a world-class team that values integrity, excellence, and a strong sense of togetherness. You will play a pivotal role in supporting professionals across multiple locations, ensuring seamless operations and contributing to the delivery of high-quality service for both internal and external clients.



What you'll do:

As a Team Administrative Assistant based in Glasgow, you will be at the heart of the organisation's operational success. Your role will involve supporting a large team across multiple locations by managing complex schedules, facilitating meetings, organising travel logistics, and ensuring that all administrative processes run smoothly.

• Provide comprehensive administrative support across all functions within the Fund Services teams in Glasgow and London, assisting colleagues with day-to-day operational needs.
• Support management groups by maintaining calendars, coordinating meetings, arranging conference calls, and managing logistics for visiting team members.
• Organise agendas and ensure smooth execution of plans for visiting staff members, including travel coordination and lodging arrangements.
• Manage office housekeeping responsibilities and security protocols to maintain a safe and efficient workplace environment.
• Collaborate closely with other Administrative Assistants globally to arrange conference calls, book meeting rooms, and share best practices for effective teamwork.
• Facilitate onboarding processes for starters, leavers, and transfers within the department by handling system access requests and card distribution.
• Coordinate travel arrangements for staff members including booking accommodations and submitting expense claims related to business trips or client visits.
• Complete expense claims accurately while providing advice on policy compliance to the wider department, ensuring adherence to organisational guidelines.
• Participate in ad hoc projects and provide miscellaneous support as required by management or team members.
• Stay current with office procedures, technical training requirements, policy guidelines, and compliance standards to ensure consistent quality in administrative tasks.

What you bring:

Your proven experience as an administrative professional will be instrumental in this Team Administrative Assistant position.

• Demonstrate excellent communication skills that enable you to interact effectively with colleagues at all levels across different departments.
• Show strong judgement abilities when prioritising tasks or resolving issues that arise during daily operations.
• Exhibit problem-solving capabilities that allow you to address challenges quickly while maintaining attention to detail in all aspects of your work.
• Display solid organisational skills combined with effective time management techniques so you can handle multiple concurrent tasks efficiently.
• Be an enthusiastic team player who works collaboratively with others in both local offices and global teams.
• Adapt easily to fast-paced environments where priorities may shift rapidly without compromising on quality or accuracy.
• Proficiency in Microsoft Office applications is essential-especially Outlook for email correspondence, calendar management, and contact organisation; familiarity with Excel, Word, internet research tools is highly beneficial; experience using Concur is considered an advantage.
• Maintain up-to-date knowledge of office procedures as well as technical training relevant to your role so you can respond confidently to new challenges.
• Understand policy guidelines thoroughly along with compliance requirements so you can advise others appropriately regarding expenses or administrative matters.

What sets this company apart:

This organisation stands out as a market leader committed to nurturing talent within a supportive framework that values diversity and inclusion.The centrally located Glasgow office boasts modern facilities including an onsite gym and restaurant which enhance wellbeing at work.


What's next:

If you're ready to take the next step in your career journey within a truly supportive team environment-apply now!

We are committed to creating an inclusive recruitment experience.If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at adjustments@robertwalters.com to discuss further.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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