Job reference 333062

Trustee Co‑ordination Associate

Salary starting from £41,975 if London based or £36,004 if Sheffield, plus 10% annual bonus potential, 25 days annual leave plus bank holidays rising with service and a company pension scheme with highly competitive contribution rates. Permanent, Full time.

You can be based at either Royal Mail Farringdon (EC1A 1AA) or Sheffield Pond Street (S98 6HR). This role requires occasional office attendance, typically 1-2 times per month, in line with business needs.

Royal Mail has launched an industry‑first pension plan the Collective Plan, featuring a groundbreaking Collective Defined Contribution element. This innovative approach, introduced in October 2024, is leading transformation in the pensions industry.

The plan is overseen by the Trustee Board, supported by our Executive Team, who ensure everything runs smoothly day‑to‑day. We’re looking for a Trustee Co‑ordination Associate to join this Executive team.

This is your chance to play a key role in an exciting, forward‑thinking initiative that is setting new standards in the pensions industry. If you’re organised, adaptable, and ready to make an impact, we would love to hear from you.

About the Role

Reporting to the Trustee Co‑ordination Manager, you will work closely with them to ensure the Plan runs efficiently and effectively on behalf of the Trustee.

Responsibilities

• Plan and co‑ordinate Trustee and internal meetings, including diary management, room bookings, and logistics
• Arrange travel and support event logistics for stakeholders and team members
• Maintain organised systems and documentation, including filing, compiling information, and tracking actions
• Review and prepare documents for accuracy and quality
• Support projects and initiatives, including pensions roadshows and Trustee activities
• Take notes, record actions, and ensure timely follow‑up across meetings and projects
• Liaise with third parties and internal teams to ensure smooth delivery of information and outcomes
• Attend Trustee meetings to provide co‑ordination and operational support

About You

• Strong organisational skills and adaptability
• Ability to build positive relationships with diverse stakeholders
• Excellent verbal and written communication with attention to detail
• Confidence in diary management and stakeholder engagement
• Experience in fast‑paced environments, working proactively, with tight deadlines
• Ability to manage actions and deliverables effectivelyProficiency in Microsoft Word and Excel
• Experience taking notes and reviewing documents for accuracy

Extra Benefits

• Family friendly support – enhanced maternity pay, paternity leave, adoption leave and shared parental leave
• Discounts and offers – there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
• Supportive and generous company sick pay
• Your Wellbeing – you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.

Next Steps

The next stage of the selection process will be a virtual interview consisting of competency based and role specific questions.

Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.

We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.

EEO Statement

Royal Mail Group is committed to inclusion and representing the diverse communities we serve. We welcome applications from all individuals. As a proud Gold signatory to the Armed Forces Covenant, we especially encourage applications from the Armed Forces community, including cadet instructors and spouses/partners. We are forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex‑Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.

We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.

For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/

Closing Date: Wednesday 17th December. Please note, this advert may close early if the appropriate number of applications has been reached.

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