Calnex Solutions is a growing and successful global technology company based in Scotland with offices in Belfast, Northern Ireland and Stevenage, England.We are supported by teams across the globe in the US, North Asia and Europe.

We design, produce and market test instrumentation and solutions for network synchronization and network emulation, enabling our customers to validate the performance of the critical infrastructure associated with the telecoms networks.

We are seeking an enthusiastic, motivated and reliable Administrator to join our People and Culture Team in Belfast. As a Business Administrator, you will be at the heart of ensuring the Calnex Belfast office runs smoothly.Your role will be essential in creating an organised, efficient and welcoming environment for employees and visitors alike.You will also have the opportunity to support our HR Talent Team and Corporate Social Responsibility initiatives, helping to shape Calnex’s inclusive and supportive culture within and out with the business.

Specific tasks will include but are not limited to:

General Office Administration:

• Ensuring the smooth running of daily office operations (reception duties, answering phones, meeting rooms, printer and stationery/supplies, stock management amongst other daily administrations tasks).
• Ad hoc and project based administrative tasks as required by the People and Culture team.

Facilities Administration and requirements:

• Responsible for addressing day to day office facility concerns and requirements.
• Health & Safety administration responsibilities as required by the Quality & Compliance Officer.
  
• Administration of our learning and development activities – including the Calnex induction training programme (Intro Hub), the Calnex Info Hub, Annual Review and Udemy platform.
• Promoting the Calnex brand on Glassdoor, Indeed and University job boards.

Travel Management:

• Flights and accommodation for Calnex Belfast team (between Calnex offices, internal employee events and candidate travel for interviews).

Event Management:

• Social events management for the Belfast team – engaging employees, organising catering and booking venues.
• Logistics for University/ schools career fairs – purchasing branded gifts, booking venues etc.

Corporate Social Responsibility:

• Supporting the wider Calnex Administration team, planning and overseeing the delivery of Corporate GivingandCalnex in the Community initiatives in Belfast.
• Working with the Marketing team to ensure the website is kept up to date with CSR and Calnex in the Community events.

You will ideally have:

• A track record in an office based environment with experience of administering tasks and processes.
• Excellent communication skills both written and verbal.
• Good organisational skills with the ability to prioritise work, meet deadlines and provide flexible support to the People and Culture Team.
• Proficient Word, Outlook, Excel, PowerPoint and internet navigation skills.
• SharePoint knowledge would also be advantageous, but not essential.
• An enthusiasm for learning new technology and tools that support process improvement, driving efficiencies in the team.
• Excellent attention to detail and willingness to ask questions and suggest improvement.
• Experience in recruitment administration using an Applicant Tracking System (ATS) is desirable.

And also, the ability to:

• Handle data with a high level of professionalism and confidentiality.
• Act on own initiative, deal with the unexpected and plan ahead.
• Create and maintain effective working relationships, working co-operatively with others to achieve a common goal and communicate information in a clear, concise and accurate manner.
• Maintain a positive ‘can do’ attitude and work autonomously as well as part of a team.
  
  

Calnex is an inclusive, supportive, and growing company with a strong focus on employee engagement and wellbeing. We strive to provide a working environment that develops and challenges our employees.

We reward success and offers competitive salaries. Our comprehensive benefits package includes a contributory pension plan, flexible holidays, life assurance, critical illness cover, private healthcare, performance bonus and an opportunity to join the Calnex Employee Share Incentive Plan.

The successful candidate will become part of a driven, hardworking and successful team who will support them to achieve success and add value in their new role.

The Calnex team are currently working in a hybrid model at their manager’s discretion. This flexibility is dependent on job role and supports a positive work/life balance and the needs of the business. This role requires a minimum of 2 working days in the office (Tuesday and Thursday), with the other three days at home when possible.This may vary depending on what’s required to fulfil the requirements of the role.Flexibility and communication is key to making the hybrid model work for both the successful candidate and the business.

This is a full time position, 37.5 hours per week.

Please take a look at our website to find out more about what we do and what it’s like to be an employee at Calnex!

In consideration of the General Data Protection Regulation (GDPR), please be aware that by applying for a role in Calnex Solutions directly or via an intermediary you are giving permission for us to retain certain personal information for a period of up to two years. That information includes your CV, cover letter or any other correspondence relating to your application and any notes we may take at interview.