Overview

Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work. Founded in 2018, our team brings over 20 years of combined experience in planning and design, offering expert guidance to bring our clients' visions to life. We don’t just design homes—we redefine them, pushing the boundaries of modern architecture to create spaces that are functional and stunning.

We cultivate a culture of trust, respect, and shared success, where every team member plays a vital role in shaping the future of our practice. If you’re looking for a forward-thinking, supportive, and talented team, then look no further.

The Opportunity

We are looking for a highly organised and proactive Client Projects Coordinator / Administrator to join our London-based team. This role is central to keeping our projects moving — ensuring smooth communication between clients, architects, planners, and external stakeholders, while managing the day-to-day administration that underpins our success.

As the key point of contact for clients, you’ll keep them updated on progress, handle queries with professionalism, and provide clear, timely updates. You’ll also manage the administrative side of projects—from preparing and sending fee proposals, supporting planners with applications, and processing invoices, to maintaining accurate records and keeping deadlines on track using our CRM systems. Once fully trained, you’ll enjoy the flexibility of hybrid working (minimum one day per week in the office) while remaining an integral part of our collaborative team. You’ll also play an active role in building client relationships—handling new enquiries, setting up proposals, dispatching documents, and ensuring smooth onboarding. With over 100 live projects on the go, no two days are ever the same.

Responsibilities

• Generating and issuing invoices
• Tracking payments
• Managing banking and financial transactions
• Submitting online applications
• Client communication and updates
• Vendor coordination and client support
• Invoice tracking and follow-ups
• Internal project coordination
• Scheduling and call coordination
• Documenting processes and workflows
• Maintaining centralised knowledge sharing & CRM

Your Background / Skills

• 3-5 years of demonstrable office-based experience in a fast-paced environment, showcasing strong administrative and coordination skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) with the ability to efficiently manage documents, spreadsheets, and communications
• Excellent command of English (both written and spoken) with advanced communication skills to convey information clearly and professionally
• Exceptional written and verbal communication skills, ensuring clarity and professionalism in client interactions and internal coordination
• Strong attention to detail and accuracy, with a critical eye for reviewing documents, invoices, and correspondence
• Excellent interpersonal and relationship-building skills, with a client-focused approach to maintaining strong connections with key clients and service users
• Ability to work effectively under pressure, managing multiple tasks and deadlines in a dynamic environment
• Team player with a proactive mindset, capable of working collaboratively while also taking initiative and handling responsibilities independently
• No prior experience in planning or architecture is required, but a background or interest in the field is a plus

About You

• Administration, Coordination, Client Support, Customer Service, Stakeholder Management

About Us (continued)

The home of amazing architecture. Adara is a dynamic architectural and planning practice based in London, specializing in high-quality residential projects with select commercial work. Our team brings together experience in planning and design to bring clients' visions to life.

We value collaboration, innovation, and excellence, and aim to build a culture of trust, respect, and shared success. We prioritise projects that inspire us and foster creative, challenging, and rewarding work.

Application notice

Application notice: We take your privacy seriously. When you apply, we process your details and may pass your application to our client for review for this vacancy only. You may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for details.

Next steps

Sounds like a good fit? Apply here for a fast-track path to our amazing Founder Dominic.