These are exciting times at ARAG, as we’ve been going through a period of positive business change and sustained growth across our Bristol and Bedwas teams. As a result, we now have a Facilities Administrator opportunity available in our central Bristol office (just 5 minutes’ walk from Temple Meads station).

Joining our friendly and supportive HR & Facilities department, this a varied and interesting role where you’ll get the opportunity to learn about and support various areas of our ARAG business including Facilities, Reception, Health & Safety and Environmental Social Governance (ESG) / Sustainability.

Reporting to the Facilities Manager, you’ll play a key role in ensuring the smooth and efficient running of our offices, by supporting day-to-day operations, coordinating facilities and contractor needs, and helping to maintain a safe, secure, well-organised and welcoming workplace environment.

Key responsibilities will include:

Office Oversight - ensure our office is a clean, safe, comfortable, welcoming and well-organised environment, supporting our day-to-day operations. Oversee the Desk Booking System and all external visitors’ access (liaising with Trinity Quay Ground Floor Security).

Reception Support - provide hands-on support on reception during peak times/lunch breaks, and cover reception duties during holidays or absences, ensuring cover during the hours of 08:00 – 16:00. Ensure the reception area is regularly restocked, clean and presentable for employees and visitors.

Contractor Coordination – organise and liaise with external contractors for office repairs, maintenance and services, ensuring work is carried out effectively and promptly.

Supplies & Services - manage office supplies, utilities and service providers to ensure everything runs smoothly and cost-effectively.

Parking Coordination -manage and allocate on-site parking spaces to employees and visitors, ensuring fair and efficient use.

Health & Safety –ensure that safety and security measures are in place and adhered to, such as managing building access cards, managing the CCTV system, weekly inspections of lockers, fire equipment & filing cabinets, coordinate fire safety / evacuations and managing the First Aid.

Display Screen Equipment (DSE) - triage the initial DSE process and undertake workstation DSE, arrange external DSE assessments, order DSE equipment.

Environmental Social Governance / Sustainability – provide support with tasks such as collating and inputting data into reporting tools, supporting energy efficiency procurement projects and collaboration with the Facilities team on any environmental topics.

Financial Administration - raising Purchase Orders, processing and filing of invoices.

General Administration - provide administrative support, including managing incoming and outgoing post, arranging courier deliveries, ordering and distributing office stationery.

This is a full-time, permanent, hybrid role based in our Bristol office (2-3 days per week in the office).