Overview

Erskine Stewart’s Melville Schools are recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The position is available for an immediate start (subject to satisfactory pre-employment checks). The role is part-time, 20 hours per week, across a four-day pattern with a pro-rated salary of £15,531. The pro-rated annual holiday leave entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter, when the schools are closed. This is a hybrid working position, with a minimum of two days required to work in the office.

Responsibilities

• Support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keep them connected to the family of Schools as they are today.
• Manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability within the database for queries.
• Perform other administrative responsibilities including merchandise management, diary management, event administration and support to the team and Director of Development as required.

Requirements

• Previous experience of providing database administration and administrative support in a busy office environment.
• Ability to multi-task and prioritise own workload with good attention to detail.
• Experience in a Development Office or similar busy environment handling inquiries from former pupils, staff and parents, current staff, parents and members of the public.

Eligibility

ESMS is unable to sponsor the employment of international workers in this role. International applicants will be unable to apply for and secure a Skilled Worker visa. The successful candidate will be able to demonstrate an alternative right to work in the UK.

Benefits

• Fee remission from Nursery to S6
• Free school lunches
• Free Sports’ Club membership, including access to pool and fitness suites
• Generous holiday allowance
• Generous pension
• Death in service benefit
• Family friendly policies, including enhanced maternity leave
• Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications

Safeguarding and equality

ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people; therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

Application procedure

To apply, please complete the attached application form. For enquiries, contact the ESMS Recruitment Team at recruitment@esms.org.uk. The closing date for applications is Wednesday 15 October 2025. Interviews are anticipated to be held in the week commencing 20 October 2025.

About ESMS

Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form. ESMS is a consistently award-winning School with an educational legacy that stretches back more than 300 years. Our schools have always been pioneers of a rounded education. Children’s education is underpinned by our values of kindness, confidence, resilience, integrity and curiosity, and we continually seek new ways to develop the whole child. The people who work for us are passionate, pioneering and strive for excellence; we invest in careers and support ambitions so that staff flourish professionally and personally.