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Job Reference schooltalent/TP/33365/2137

Number of Positions:

1

Contract Type:

Part Time Permanent

As this is a part time role, the pro rata salary is £15,531

Working Hours:

20

Location:

Edinburgh

Closing Date:

15/10/2025

Department:

Administration

Region / Division:

ESMS

Job Role:

Operational/Professional Services

The Role

Erskine Stewart’s Melville Schools are currently recruiting for a Database and Office Administrator to join the Schools on a permanent, part-time basis. The position is available for an immediate start (subject to satisfactory pre-employment checks). The role is part-time, working 20 hours per week, across a four-day working pattern with a pro-rated salary of £15,531. The pro-rated annual holiday leave entitlement is 16.5 days, plus 10 days statutory holiday at Christmas and Easter, when the schools are closed. This is a hybrid working position, with a minimum of two days required to work in the office.

The Development Department focuses on developing relationships that benefit both the schools and the connections in various ways, from social events to establish a sense of community, to supporting the careers department and academic or extra-curricular objectives, and fundraising for a variety of objectives, such as capital projects for the School and our bursary programme.

The role of the Database and Office Administrator is to support the engagement of the ESMS wider community (parents, alumni, staff and friends) and keeping them connected to the family of Schools as they are today. The postholder will also manage a series of database projects to maintain and standardise data and implement new features to improve efficiencies and data availability within the database for queries. Other administrative responsibilities include merchandise management, diary management, event administration and support to the team and Director of Development as required.

The successful candidate will have previous experience of providing database administration and administrative support in a busy office environment. They will be able to multi-task and prioritise their own workload with good attention to detail. The Development Office is a busy environment, and all members of the team are required to use their initiative, dealing with email and phone enquiries from former pupils, staff and parents, current staff, parents and members of the public.

To learn more about this role, please access the job description provided.

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.

Staff are offered a range of benefits including: a generous holiday allowance, enhanced sick pay, family friendly policies, use of the Schools’ swimming pool and fitness room outside school hours, membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations.

Values

We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.

ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESMS have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

APPLICATION PROCEDURE

In order to apply for the position, please complete the attached application form.

The closing date for applications is Wednesday 15 October 2025. We anticipate interviews will be held on the week commencing 20 October 2025.

About ESMS

Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form

We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity. From virtual reality headsets in the classroom to developing one of the first outdoor learning programmes in Scotland, we are always searching for new ways to develop the whole child.

The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.

Employees get access to a range of benefits including:

• Fee remission from Nursery to S6
• Free school lunches
• Free Sports’ Club membership, including access to pool and fitness suites
• Family friendly policies, including enhanced maternity leave
• Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications