Overview

Join William Reed Ltd as an Events Manager in our Brighton office. William Reed is a global media group delivering exceptional content through events, digital, data & insight. The successful candidate will work from our Brighton office.

Position

Full-time – Permanent
Location: Brighton, UK

Responsibilities

Lead the organisation of international business summits, from venue sourcing to on‑day event delivery:

• Ensure tasks, projects and events are delivered on time, within budget and to a high standard.
• Oversee logistics and operations of each event, including venue & AV liaison, hotel room blocks, floorplans, catering, exhibition planning and travel & accommodation.
• Collaborate daily with Event Assistants and Executives on administrative tasks and speaker and stakeholder communications to ensure seamless event delivery.
• Provide guidance and support to the team when needed, ensuring high performance and smooth operations.
• Support the Operations Director with strategic and operational tasks, including planning and allocating team workloads and managing timelines.
• Research, short‑list and negotiate with new venues, AV companies and suppliers for upcoming summits.
• Manage events on the day and oversee the onsite team, including setup, registration, delegate support and liaison with the venue and AV teams.
• Liaise with speakers prior to each summit, ensuring they are fully briefed and engaged throughout the event lifecycle. Gather photos, biographies and presentations, and coordinate preparatory calls with session moderators.
• Coordinate with the marketing team to plan, contract and deliver digital and printed branding, taking ownership of the sign‑off process.
• Oversee the networking event platform, keeping it updated in the lead‑up to and during the summit, in collaboration with Event Assistants and Event Executives.
• Work closely with event partners to ensure the successful fulfilment of all contract deliverables and deliver a great onsite experience.

Requirements

What you’ll need:

• Strong event management experience, with the ability to oversee a full event cycle from venue sourcing, budget management, stakeholder and supplier liaison to running events onsite.
• Experience creating, monitoring and managing event budgets effectively, ensuring cost control, value for money and accurate financial reporting throughout the event lifecycle.
• Excellent organisation skills, with the ability to manage multiple projects and priorities effectively and work to strict deadlines, as well as managing tasks for junior team members.
• Outstanding verbal and written communication and interpersonal skills.
• Proactive, flexible and self‑motivated approach to identifying and addressing challenges.
• Exceptional attention to detail and accuracy.
• Proficient with Microsoft Office (Word, Excel, Outlook, etc).
• Experience using registration systems and online meeting platforms (Cvent and Swapcard desirable).
• Willingness to travel internationally and flexible working hours.

Benefits

Company benefits and initiatives include:

• 25 days annual leave (increasing to a maximum of 30 days after 6 years).
• One additional leave day for cultural celebration or birthday (‘MeDay’).
• Volunteer day to support a chosen charity.
• Hybrid working opportunity.
• Contributory pension and life assurance scheme.
• Group income protection.
• Enhanced family‑friendly leave pay entitlements.
• Wellbeing benefits (healthcare cash plan, employee assistance programme, virtual GP service and access to health & wellbeing resources).
• Cycle to Work Scheme and Electric Car Scheme.

Equal Employment Opportunity

William Reed Ltd is an equal opportunity employer. We welcome applications from all qualified individuals regardless of age, colour, creed, disability, gender identity, gender expression, heritage, hair, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage, heritage.