We are seeking a Finance Officer to support the wider finance team across Assembly's portfolio of events, including Edinburgh's Winter Festival.

The Finance Officer role supports the Head of Finance, Finance Manager and Managing Director with the financial management of the four companies we operate: Assembly Festival Ltd, Unique Assembly Ltd, List Publishing, Assembly Theatre Ltd. This individual will be responsible for managing a broad range of technical, reporting and analytical tasks across the four companies. This will include purchase and sales invoicing, Zahara purchase order input, and reconciling in Xero.

Summary of Role and Responsibilities

General

• Be the first point of contact for high volume account inboxes and provide general administrative assistance as required
• Match all Accounts Payable invoices to purchase orders on PO system and report on variances, following up with purchase order creators to reconcile differences
• Collate data in Excel spreadsheets as needed
• Filing and maintaining company data accurately
• Support the company’s HR processes for contracting seasonal Festival staff as required
• Support the generating of data for gathering statistics for reporting and fundraising
• Work with the Programming, Bars and Catering team, Marketing, Technical and Operations teams to ensure flow of information/documents and supporting queries and processes
• Ensure internal workings of the Finance Department confidential at all times

Bank

• Prepare payments in online banking for approval from senior team
• Process daily banking activity in the accounting system Xero
• Monthly coding and inputting of any petty cash or prepaid card costs
• Updating/collating information for cash flow as required

Purchase Ledger

• Allocate purchase orders & input invoices on the system (Zahara)
• Following up with Suppliers for Statements of Account to ensure up to date information in Xero

Sales Ledger

• Produce sales invoices/credit notes as raised by Department heads
• Provide credit control via telephone and email as required

Contract Type: PAYE, Fixed Term Full-Time (37.5 hours per week)

Salary: £27,300 per annum/pro rata with 28 days annual leave + 8 Bank Holidays (pro rata)

Contract Duration: Immediate start, 4 months with the possibility of extension

Based in our central Edinburgh offices, though some home working and flexible working patterns may be considered.

The deadline is Friday 24 October 2025 at 12:00.