Overview

Project Coordinator role at HKA

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience. As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

The Opportunity

HKA is offering an exciting opportunity for a Project Coordinator to join our renowned Construction Claims and Expert Services team. This is your chance to step into a pivotal role where your organisational skills and attention to detail will make a real impact. Whether you come from a similar consultancy environment or bring strong administrative experience from another sector, we’re looking for someone who thrives in a fast-paced, collaborative setting. You’ll be the go-to person for keeping projects running smoothly—building trusted relationships, managing competing priorities, and delivering seamless support to both internal stakeholders and clients.

What You Will Be Doing

• Keep projects on track and on point – You’ll coordinate and support expert teams to deliver successful outcomes on complex claims and disputes.
• Own the schedule – Develop and maintain project timelines, ensuring key milestones are clear, realistic, and met.
• Stay on top of the numbers – Monitor budgets, support with fee caps and lump sums, and review invoices to keep everything running smoothly.
• Make time count – Ensure timesheets are accurate and aligned with project-specific agreements.
• Be the communication hub – Liaise with internal teams and clients, and help prepare clear, concise progress reports.
• Champion quality – Draft report templates, format and review documents, and coordinate peer reviews to maintain our high standards.
• Support site readiness – Assist with risk assessments and help arrange site visits when needed.
• Close the loop – Help wrap up projects efficiently and gather feedback to drive continuous improvement.
• Keep stakeholders informed – Work closely with Partners and Finance to manage enquiries, monitor the pipeline, and maintain visibility of the order book.
• Raise the flag when needed – Escalate issues or concerns to the Partner lead to ensure proactive resolution.
• Lead from the middle – Organise and manage project team meetings to keep everyone aligned and moving forward.

What You’ll Bring To The Team

• Proven administrative expertise – Solid background in admin, ideally within a consultancy or professional services environment, but transferable skills are valuable.
• An eagle eye for detail – You take pride in producing high-quality work and spotting the small things that make a big difference.
• A natural collaborator – Confident influencing others, working across teams, and taking ownership of project coordination with ease.
• Master of multitasking – Highly organized and able to juggle multiple projects and priorities.
• Calm under pressure – Comfortable with tight deadlines and delivering with confidence.
• Financially savvy – Understand budgets, review invoices, and liaise with internal teams like Finance and Commercial.
• Curious and growth-minded – Passionate about learning and expanding knowledge.
• Tech confident – Advanced user of Microsoft Office, especially Excel and Word.
• Strong written communication – Excellent English and ability to proofread complex reports clearly and precisely.

What We Offer

At HKA, we recognise that our people are critical to our ongoing success. We provide an inclusive and collaborative culture that supports growth and development. We operate a flexible working pattern with remote options, and we are committed to delivering an efficient and insightful recruitment process. We respond to all applicants by the closing date.

ED&I at HKA

HKA has a thriving ED&I committee and is committed to the continued improvement of our Equality, Diversity and Inclusion strategy. For more information, please visit our careers page or contact our recruitment team. All employment decisions are made on merit and shall be made without regard to age, disability, gender or gender identity, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, or any other basis in compliance with local legislation.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• Business Consulting and Services